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< Contents ERCIM News No. 52, January 2003
R&D and Technology Transfer

Knowledge Technologies in Support of e-Government and e-Democracy

by Jan Paralic and Tomas Sabol

'Webocrat' is a Web-based system developed in the framework of the EC-funded R&D project Webocracy. This system is at the heart of the project that aims to establish efficient systems that provide effective and secure user-friendly tools, working methods and support mechanisms to ensure the efficient exchange of information between citizens and public administration institutions.

The Webocrat system comprises modules and functions for content management, computer-mediated discussion, discussion forums, organisational memory, information retrieval, data mining, and knowledge modelling. The system will support communication and discussion, publication of documents on the Internet, browsing and navigation, opinion polling on questions of public interest, intelligent retrieval, user alerts, and convenient access to information based on individual needs. The development of the system will be complemented by the development of a methodological framework for implementing Webocrat-like systems.

The approach of the project partners to implementation of the project objectives is 'user-driven' and 'user-centred'. All work within the project is based on the user requirements of three local authorities (user partners) involved in the project. The project objectives are refined in order to reflect user partners' needs.
Based on the results of user needs analysis, subsequent analysis, design, and implementation of the Webocrat system have been done. The Webocrat system consists of the following modules (see Figure):

  • Discussion Forum, supporting intelligent communication of citizens, elected representatives and public servants in several areas
  • Web Content Management Module, for publication of various document types of documents that are of interest to citizens and different interest groups; additionally, there will be Electronic Public Procurement, supporting the publication of tenders including all documents and guidelines for competitive tendering
  • Opinion Polling Room, enabling electronic polling on issues or questions of public interest published and discussed within the Webocrat system
  • Citizens' Information Helpdesk, enabling users to query the system through a user-friendly interface; the system will retrieve those documents that are relevant to the user query
  • Reporter Module, providing the means for generating different statistics and user alerts, and summarising information contained in published documents, submitted contributions and recorded opinions
  • Knowledge Module (the core of it is an ontology-based knowledge model), supporting management of the whole system, intelligent retrieval and personalisation.
Webocrat functional scheme.
Webocrat functional scheme.

The project's objectives are being assessed and further refined within the framework of pilot applications by the deployment and evaluation of the developed technologies and methodologies in naturalistic settings. This should ensure that the tools and methodologies delivered by the project will correspond to citizens' interests and needs, and will have the potential for further development.
Technology provided by the Webocrat system is tested within three pilot applications. Three public administration institutions - the metropolitan council from the UK (WCC) and two local authorities from Kosice, Slovakia (LATA and LAFU) - play the role of user partners and testers of the Webocrat system.
Three modules of the Webocrat system were available for testing during the first Trial (May-July 2002). These were the Discussion Forum (tested by WCC) and its specific part, the Communication Module (tested by LAFU), the Web Content Management Module (tested by LATA) and the Opinion Polling Module (tested by all three user partners).

Briefly, it can be concluded that the functionality provided by the above-mentioned modules proved interesting and quite attractive for citizens. It is worth emphasising that this is only a minor part of the functionality that will offered by the whole Webocrat system, which will integrate all the above-mentioned modules.

Hence, even the small number of available and tested Webocrat modules have the potential to increase citizen participation in local democracy and political processes in Wolverhampton and Kosice. On the other hand, issues with design, functionality, administration, support structures, targeting and reliability will need to be addressed before moving forward and beginning to deliver significant benefits in the future as part of a meaningful, valued and integrated consultation and participation process.


Please contact:
Jan Paralic, Technical University of Kosice, Slovakia
Tel: +421 55 602 4128

Tomas Sabol (Project co-ordinator), Technical University of Kosice, Slovakia
Tel: +421 55 602 3259